East Midlands, England
£23000 - £25000 per annum + pension, excellent holidays and WFH
3 months ago
Vacancy: Part Time Project Officer
Hours: 3 days per week, 22.5 hours (job share)
Duration: Temporary for 3 months and then fixed term to 31/03/2022
Location: Work from home
Sellick Partnership have been engaged by a longstanding client to provide an experienced and enthusiastic part time Project Officer.
Our client is an award-winning, forward-thinking and high profile organisation and the role has arisen as part of a national initiative introduced by the Chancellor of the Exchequer in his March 2021 Budget.
The purpose of this part time Project Officer role is to provide business administration and support for the day-to-day operation of the Programme. Our client is seeking a digitally competent, and proactive Project Officer who is personable, confident in relationship management, organising workshops and events, and extracting data for reporting purposes.
This is a temporary (for 3 months) to fixed term role due to commence as soon as possible and end on the 31st March 2022.
Key deliverables of the part time Project Officer:
- Support the Programme with project and resource coordination, for successful delivery
- Management of project documentation, including ensuring full compliance with the funders requirements, accurately recording sensitive information and outcomes of interactions with participants on the associated programme database/systems
- Capture and prepare accurate project progress records and project monitoring information for the Project Manager flagging any emerging risks and issues for resolution
- Managing the flow of sensitive data/documentation, ensuring secure and accurate recording through appropriate channels
- Create, maintain and refine a procedure for keeping records for project finances.
- Communicate effectively with all participants via telephone, video and email to ensure that they understand the project registration and exit documentation, alongside the submission of appropriate supporting evidence
- Answer questions regarding the information requirements and ensuring all documentation is in place before the participant is enrolled on the Programme
- Organise the delivery of the Programme in the designated programme regions
- Provide all participants who have undertaken Programme with all follow-up information
- Ensure auditable evidence is available in a timely manner and support the compilation and preparation of monthly claims in line with the requirements of the project funding contract
- Ensure all Programme evidence is collated and stored consistently and securely and is readily available for inspection in anticipation of audits
- Monitor completion of Programme staff timesheets against Programme profile
- Manage the relationships with external partners to ensure financial procedures are compliant
- Manage/update Programme information on an internal Programme database and run reports as required
- Collate evidence and monitor compliance with branding and publicity requirements
Skills and Abilities:
- Experience of running complex administration operations
- Excellent written and verbal communication skills
- Report writing skills
- Ability to work as part of a team
- High level of IT literacy and digital skills. Proficient in Microsoft Suite including MS Forms
- Ability to understand complex issues
- Ability to work with a range of stakeholders
- Proven ability to coordinate/manage resources, follow a plan and deploy resources in a timely manner
- Demonstrable experience of coordinating resources in support of projects
- Experience of coordinating multiple activities at the same time
- Experience of negotiating with stakeholders in respect of project resources and delivery
- Proven experience in successfully supporting other staff to deliver effectively
- Experience of working with SME's, excellent client relations
- Well organised with an ability to deliver to tight deadlines in a demanding, team-based environment
- Excellent knowledge of administrative support processes and activities, e.g. business systems: finance, purchasing, invoicing, contract coordination, process audit
- Experience of working on BEIS, European or other publicly funded projects - desirable
- Knowledge of State Aid Rules - desirable
- Knowledge/experience of HE/FE Sector - desirable
This is a fantastic opportunity to join an organisation with a positive, team-based, fun and collaborative culture with unrivalled long term opportunities. Our client also offers an excellent pension scheme, working from home and flexibility, outstanding holidays and a range of other benefits.
If you have the necessary skills and experience for the part time Project Officer role, please apply now, or contact Nikki Kinsey at Sellick Partnership.
Sellick Partnership is a market-leading professional services recruitment specialist operating across the UK. We are proud to be an equal opportunities employer and encourage applications from candidates of all backgrounds and circumstances, including minorities and those with disabilities. Please note our advertisements use years' experience and salary levels purely as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. If you do not hear from us within 48 hours please assume that your application has been unsuccessful on this occasion. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice which can be found in the footer on our website.