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Data Processing Notice

Sellick Partnership Limited (”We”) are committed to protecting and respecting your privacy.

Our Group means our subsidiaries, our ultimate holding company Sellick Partnership Group Limited and its subsidiary Sellick Partnership Limited and our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group).

This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. 

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. 

Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act for when GDPR comes into force.

Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 
 
We are not required to appoint a Data Protection Officer however, correspondence on any data protection matters should be marked for the attention of Michael Hoyle at Sellick Partnership Limited of Queens Court, 24 Queens Street, Manchester, M2 5HX.
 
Who we are and what we do

We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). We collect the personal data of the following types of people to allow us to undertake our business;

Prospective and placed candidates for permanent or temporary roles;
Prospective and live client contacts;
Supplier contacts to support our services;
Employees, consultants, temporary workers.

We collect information about you to carry out our core business and ancillary activities.

Information you give to us or we collect about you

This is information about you that you give us by filling in our forms or by corresponding with us by phone, email or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.

The information you give us or we collect about you may include your name, address, private and corporate email address, phone number, financial information, compliance documentation, payroll information, references verifying your qualifications and experience and your right to work in the UK, curriculum vitae, photograph ID, links to your professional profiles available in the public domain (e.g. LinkedIn, Twitter, business Facebook or corporate website), disability information, health information, criminal convictions, ethnic origin and date of birth.

Information we obtain from other sources

We may obtain information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. We review data protection policies and consent processes of our suppliers to ensure they are compliant with GDPR.

Purposes of the processing and the legal basis for the processing

We use information held about you in the following ways:
 
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

To provide you with information about other services we offer that are similar to those that you have already purchased, been provided with or enquired about.

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, and also performance of a contract, legal obligations and consent for some specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to process information relating to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.

Our Legitimate Business Interests

Our legitimate interests in processing, collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email, by signing a paper form or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie notice: https://www.sellickpartnership.co.uk/privacy-policy
 
Disclosure of your information

We may share your personal information with:
  • Clients for the purpose of introducing candidates to them;
  • Candidates for the purpose of arranging interviews and engagements;
  • Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
  • Our timesheet / payroll bureau Giant Precision Limited;
  • HMRC;
  • CRB, background and health check agencies;
  • Our web based CRM system Bond Adapt;
  • Our pension provider NEST;
  • Our auditors.
We may disclose your personal information to third parties:
  • In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Sellick Partnership or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Sellick Partnership, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

The lawful basis for the third party processing will include:
  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
  • Satisfaction of their contractual obligations to us as our data processor;
  • For the purpose of a contract in place or in contemplation;
  • To fulfil their legal obligations.
Where we store and process your personal data

The data that we collect from you will not be transferred to, or stored at, a destination outside the UK. It will not be transferred to third parties outside of the UK for the purpose of our recruitment services. It will not be processed by staff operating outside the UK who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
 
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
 
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Retention of your data

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention period of up to 6 years and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:
  1. Prior to making an introduction we check that we have accurate information about you
  2. We keep in touch with you so you can let us know of changes to your personal data
  3. We may segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes: 
  • The nature of the personal data; 
  • Its perceived accuracy;
  • Our legal obligations;
  • Whether an interview or placement has been arranged; and
  • Our recruitment expertise and knowledge of the industry by country, sector and job role.
  • We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.

You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at accounts@sellickpartnership.co.uk.
 
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

The GDPR provides you with the following rights:
  • Right to be informed – Individuals have the right to be informed about the collection and use of their personal data.
  • Right of access – Individuals have the right to access their personal data and supplementary information.
  • Right to rectification – Individuals have the right to have their personal data rectified.
  • Right to erasure – Individuals have the right to be erased, this is also known as the ‘right to be forgotten’.
  • Right to restrict processing – Individuals have the right to ‘block’ or suppress processing of personal data.
  • Right to data portability – Individuals have the right to obtain and reuse their own personal data for their own purposes across different services.
  • Right to object – Individuals have the right to object to processing of their personal data.
  • Right to make a complaint – Individuals have the right to make a complaint to a supervisory body which in the UK is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/. 
Access to information

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete. Your right of access can be exercised in accordance with the Act and the GDPR once it is in force. 

A subject access request should be submitted to accounts@sellickpartnership.co.uk.

Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy notice.
 
Contact

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to accounts@sellickpartnership.co.uk.
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